Office Operations & Executive Coordinator
Work Location: Houston, TX
Terms: Long-term Contract

This is a highly visible, hands-on opportunity to take ownership of day-to-day operations for a small, high-performing corporate office. Sitting at the center of the team, you’ll play a critical role in keeping the office running smoothly while supporting senior stakeholders and shaping the overall employee experience.

This role is ideal for someone who enjoys wearing multiple hats—combining office management, executive support, vendor coordination, and operational oversight—while working in a collaborative, close-knit environment.

Job Responsibilities 

• Serve as the central point of contact for all office operations, ensuring a seamless and efficient workplace environment
• Oversee day-to-day administrative functions including supplies, equipment, mail, shipping, and general office upkeep
• Coordinate meetings, calendars, and scheduling for senior team members
• Manage relationships with vendors, service providers, and building management, including invoicing and payments
• Partner with internal teams (HR, IT, etc.) to support onboarding, policies, and office needs
• Assist with expense management, budgeting, and tracking office-related costs
• Support onboarding and coordination for new hires, including workspace setup and orientation
• Maintain and improve office processes, systems, and procedures to enhance efficiency
• Ensure proper documentation, filing systems, and data confidentiality standards are upheld
• Provide a welcoming and professional experience for visitors and external partners

Job Requirements:

• 1–4 years of experience in office management, administrative support, or executive coordination
• Strong organizational skills with the ability to manage multiple priorities independently
• Proactive, solutions-oriented mindset with a high level of ownership
• Excellent interpersonal skills and a professional, approachable demeanor
• Comfortable working in a smaller office environment with high visibility and autonomy
• Proficiency in Microsoft Office (Outlook, Excel, Teams) and expense management tools
• Experience coordinating vendors, budgets, or office operations is a plus

Nice to Have:

• Exposure to corporate or professional services environments
• Familiarity with expense tools (e.g., Concur)
• Additional language skills (e.g., French)