Job Title: Senior Administrative Assistant (Executive Support)
Work Location: 3 days onsite, Midtown, NYC
Terms: Long-term Contract

Overview
This is a high-impact opportunity for a seasoned administrative professional to support senior leaders in a fast-paced, high-performance business environment. You’ll operate at the center of day-to-day operations—partnering closely with executives and cross-functional teams to keep priorities moving, schedules aligned, and key initiatives running smoothly.

This role is ideal for someone who thrives under pressure, anticipates needs before they arise, and takes pride in being a trusted right hand to leadership.

Key Responsibilities

• Provide comprehensive administrative support to senior team members, including calendar management, travel coordination, and expense processing
• Manage complex and constantly shifting calendars, ensuring alignment across stakeholders and proactively resolving conflicts
• Coordinate meetings, events, and conferences, including logistics, materials, and scheduling across multiple time zones
• Arrange detailed domestic and international travel itineraries, ensuring seamless execution and alignment with preferences and business needs
• Prepare, format, and organize documents, presentations, and reports as needed
• Handle expense reporting and reimbursement processes in a timely and accurate manner
• Serve as a point of contact for internal teams, clients, and visitors, maintaining a high level of professionalism
• Support general office operations including correspondence, filing, printing, and document management
• Take meeting notes and assist with follow-ups or action tracking when required
• Contribute to ad hoc projects and provide support on special initiatives as needed

Qualifications

• 7–9+ years of experience providing administrative support to senior leaders in a corporate environment
• Experience in fast-paced, high-demand environments (e.g., financial services, professional services, or similar) strongly preferred
• Bachelor’s degree required
• High level of discretion and ability to handle sensitive and confidential information
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong calendar management expertise, including coordinating across multiple stakeholders and time zones
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and adapt quickly in a dynamic environment
• Strong written and verbal communication skills
• Professional demeanor with excellent interpersonal skills
• Self-starter with a proactive mindset and ability to work both independently and collaboratively
• Additional language skills (e.g., French) are a plus